2-2-170 Special Event Permit

A. Purpose. This section sets forth procedures for considering and approving a Special Event Permit. B. Authority. The Zoning Administrator is authorized to issue Special Event Permits as provided in this section. C. Initiation. A property owner may apply for a Special Event Permit as provided in this section. An agent of a property owner shall provide a notarized authorization. D. Procedure. An application for a Special Event Permit shall be considered and processed as provided in this subsection. 1. A complete application shall be submitted to the Zoning Administrator in a form established by the Administrator along with any fee established by the County’s schedule of fees. The application shall include at least the following information: a. The name, address and telephone number of the applicant and the applicant’s agent, if any; b. The name and address of the applicant and the name and address of every person or company the applicant represents; c. The person chiefly responsible for the event or use and/or the sponsoring organization and its chief officer; d. The requested special event; e. The place, date, time of the event, and hours of operation of the event; f. A statement of the approximate number of persons, animals, and/or vehicles that will participate in the event or be generated by the event, and an explanation of how such number was derived, (e.g., number of pre-sold tickets, available seating and/or parking, and past experience with similar activities); g. The following maps, plans, routes, and documents evidencing sufficient measures to be taken to reasonably protect the health, safety, and welfare of patrons and the public in general; and a scale drawing of the area in which the event is to be held, showing the location of any existing non-complying structures and improvements on the site of the proposed event, including, but not limited to, parking areas, utilities, curbs, gutter, sidewalks, and outside storage area. h. A liability insurance certificate: 1. Minimum coverage of $1,000,000 per occurrence / $2,000,000 aggregate. 2. Box Elder County listed as a certificate holder or additional insured. 3. The date(s) and title of the event must be clearly stated. 4. The certificate must state that coverage cannot be canceled or altered without written notification to the certificate holder (Box Elder County). 5. Vendors/merchants must provide a certificate of insurance following the same guidelines as the applicant or the applicant’s insurance coverage must clearly include liability coverage for vendors/merchants and the products they sell. 6. If any work related to the event is sub-contracted to a separate entity, the sub-contractor must provide a separate certificate of insurance following the same guidelines as the applicant. 2. After the application is determined to be complete, the Zoning Administrator shall solicit recommendations from the County Fire Marshal, Sheriff, Health Department, Roads Department, and/or County Engineer, as needed. Thereafter the Zoning Administrator shall approve, approve with conditions or deny the application pursuant to the standards set forth in Section 2-2-170(E) of this section. Any conditions of approval shall be limited to conditions needed to conform the Special Event Permit to approval standards. 3. After making a decision, the Zoning Administrator shall give the applicant written notice of the decision. 4. A record of all Special Event Permits shall be maintained in the office of the Zoning Administrator. E. Approval Standards. The following standards shall apply to the issuance of a Special Event Permit. 1. The event shall conform to any recommendations received from the County Fire Marshal, Sheriff, Health Department, Roads Department, and County Engineer must tie to the standards under (E)(2) below. 2. No Special Event Permit shall be issued unless the Zoning Administrator finds the proposed event: g. Will not, under the circumstances of the particular case, be detrimental to the health, safety or general welfare of persons residing or working within the vicinity, or injurious to property, improvements or the public in general; h. Will not substantially interrupt the safe and orderly movement of public transportation or other vehicular and pedestrian traffic in the area, nor block traffic lanes or hinder traffic during peak commuter hours on weekdays on any primary arterial street or principal commuter route designated by the County; i. Will not conflict with construction or development in the public right-of-way or at public facilities; j. Will not unduly interfere with the movement of police, fire, ambulance, or other emergency vehicles on the streets, nor require the diversion of so great a number of police, fire, or other essential public employees from their normal duties as to prevent reasonable police, fire, or other public services protection to the remainder of the County; k. Will not conflict with nor be incompatible with the permitted uses and regulations of the zone within which the event is located; and l. Is in compliance with regulations, conditions and licensing requirements of applicable provisions of the Box Elder County ordinances. F. Appeal. Any person adversely affected by a final decision of the Zoning Administrator regarding a Special Event Permit may appeal that decision to the Hearing Officer as provided in Section 2-2-190 of this Code. G. Effect of Approval. Approval of a Special Event Permit shall authorize an applicant to engage in the event subject to conditions of approval as may be imposed by the Zoning Administrator. H. Amendment. The procedure for amending a Special Event Permit shall be the same as the original procedure set forth in this Section. I. Revocation. A Special Event Permit may be revoked as provided in Section 2-4-070(B) of this Code.