11B-204 Meetings

A. Regular Meetings. The Commission shall meet monthly at the Garden City Offices or at such other reasonable location(s) within Garden City to conduct public meetings/hearings as the Commission, or a majority thereof, shall determine. B. Special Meetings. Special meeting may be called by the Chairman. It also shall Be the duty of the Chairman to call a special meeting when requested to do so by a majority of the entire membership of the Commission. The Secretary shall notify all members at least five (5) business days in advance of such meetings or one day in advance for emergency matters if a majority of the entire membership is agreeable to the meeting. A fee for special meetings is required to be paid by the applicant(2) as set by resolution. 1. Only one special meeting may be held per month, and is to be held on the 3rd Thursday of the month. 2. Special meetings will only be held for developments or projects that have been on the agenda and discussed during a previous Planning Commission meeting. C. Open Meetings. All meetings shall be held in accordance with the “Open and Public Meetings Act” of Utah State Code, or any successor statute enacted in its place. D. Meeting Rules. Unless otherwise specified herein, the Commission will conduct its meetings under Robert’s Rules of Order. The Commission may, at its discretion and with a two-thirds vote of the members present, may waive the formality of Roberts Rules of Order if it deems appropriate. The Commission may adopt such meeting rules and regulations as it deems necessary to carry into effect the provisions and purposes of this Ordinance. The Commission may expel any person who is disorderly during the meeting by a two-thirds vote of the present Commission Members. E. Public Hearings. In addition to all Public Hearings required by law, the Commission may hold public hearings whenever at least two Commission members decide that such hearings will be in the public’s interest. Public Hearings will be noticed as required by Utah Code. F. Agenda. To place any item on the Commission agenda for official action all appropriate forms and documents must be provided to the Commission Secretary or a Town Clerk no later than noon on the day fourteen (14) days prior to the scheduled meeting, and all fees must be paid before any matter is considered by the Commission. The Secretary shall distribute all forms and documents at least ten (10) days before the meeting. The chairman will introduce items on the agenda in order, unless the chairman feels there is a good reason to go out of order. G. Minutes. The Planning Commission shall keep minutes of its proceedings, including those speaking before the Commission and showing the vote of members upon each question, or if absent or failing to vote, indicating such fact, and shall keep records of its examinations and other official actions, all of which shall be filed in the office of the recorder/clerk, which shall be the office of the Planning Commission, and shall be a public record. H. Quorum defined. Four (4) members of the Planning Commission shall constitute a quorum. An alternate member may be counted as part of the membership for a quorum.