12B.060 Grading Permit Administration

A. Before work begins on a grading project and after the bond is posted the Public Works Director will hold a preconstruction conference. The approved grading plans will be issued at this conference. B. Once a grading permit is approved, the Public Works Director or his/her designee will be responsible for the grading permit project administration, in conjunction with the Streets Superintendent. C. The Streets Department will monitor the grading project as often as deemed necessary by the department administration with an employee that is designated as the grading inspector. D. The grading inspector will be responsible for inspecting and monitoring the following: 1. Grading is done only in the designated survey area. 2. Monitoring the approved extent and depth of the grading (both horizontally and vertically). 3. Verification that all required reports are submitted to the City. Reports must include daily logs of real-time data and may be requested by the inspector weekly or daily if needed. 4. Reviewing the daily truck trips and the weekly calculation of daily trip averages as outlined in 12-B.040 B. The effective capacity of each truck must be specified on every report. 5. Designated haul routes are being used and that safe hauling practices are being followed. 6. Reviewing a volumetric survey provided by the landowner or his/her designee, using a mutually agreed upon method, monthly. Section 12-B.070 Landowner Grading Project Requirements (Amended 11/12/13) Adopted 11/18/08 A. The area approved for grading will be staked with stakes placed at least every one hundred fifty (150) feet so it is clear where the grading should be taking place. In order to protect the stakes from equipment, stakes may be placed a maximum of thirty feet off of legal survey line. The distance must be specified, submitted to the grading inspector in writing and written on the stakes. B. The landowner or his/her designee must track number of truck loads that leave the site and these daily totals must be provided to the grading inspector in written form when requested. The daily average will be calculated weekly to make sure the estimated daily trips outlined in the permit process is not exceeded. 1. If during the grading project, the landowner or his/her designee find that the number of daily trips was estimated too low, he/she may request, in writing, the daily trips from the grading site be increased. This written request must be submitted to the Public Works Director. 2. The Public Works Director will consider the request taking into account haul route safety, volumetric survey results compared with truck load totals to check for major errors and inconsistencies and other mitigating circumstances. C. The landowner or his/her designee will ensure the trucks hauling from the grading site are following the approved main haul route. If the secondary haul route is to be used the grading inspector will be notified. D. The contractor/owner will meet as often as necessary with the Public Works Director, Streets Superintendent and grading inspector to provide project updates. E. If the landowner or his/her designee does not believe the grading project will be or can be completed by the specified deadline he/she may request an extension. The request for extension must be submitted as per the requirements for extension as per Section 10.120 of this code. Section 12-B.080 Grading Permit Violations (Amended 11/12/13) A grading project will be deemed in violation if any of the following occur: A. Any grading that takes place outside the official surveyed area. Page 12-B-5 Grading Permits B. Removal of survey stakes and/or not maintaining clearly marked survey stakes. C. Grading that removes more material than specified in the permit request. D. Trucks hauling from the grading site not following approved haul routes for following safe trucking standards. E. Grading that occurs after the grading permit has expired. F. Exceeding the average daily truck trips by more than ten percent (10%) in a 30 day period without requesting a higher average in writing. G. Any work is not performed in compliance with the SWPPP Plan. Section 12-B.090 Penalties (Amended 11/12/13; 10/10/24, 03/18/25) A. If grading occurs without a valid grading permit or outside the approved surveyed area the grading project may be stop work ordered and all work will be stopped. The stop work order will stay in place until the area graded outside of the approved area is returned to its original elevation and re-vegetated. If grading is conducted outside the surveyed area a second time no grading will be allowed for 30 days as well as the unauthorized graded area will be returned to original elevation and re-vegetated. If grading occurs a third time outside the approved area the grading permit will be revoked and the landowner or his/her designee must apply for a new grading permit paying the permit fee again as well as a new bond, if applicable and the disturbed ground outside the approved area must be restored before the new grading permit will be considered. B. Grading and/or landscaping onto City owned property (except for park strips) is prohibited. If grading onto City property has occurred, the property shall be restored to its previous condition at the violator’s expense. Violators will be granted a 30-day period to contact and begin working with City Staff on remedying violations. If the violator does not contact Staff, or at any point does not actively work towards remedying the situation, it shall be a Class B misdemeanor. C. The same rules apply for removal and maintenance of survey stakes, too much material removed and trucks not following designated haul routes or not practicing safe trucking standards. Adopted 11/18/08 D. Grading that occurs without a valid grading permit or after the grading permit has expired will result in a minimum daily fine of five hundred dollars ($500) per day. E. Any person who is found to be in violation of an approved grading permit, or who is found to be in violation of this Code, may be charged with a misdemeanor and subject to enforcement by the City, as per Section 34.010 of this Code. Page 12-B-6