10-3-5 PLANNING AND ZONING COMMISSION

Creation: There is hereby created and established a Randolph Planning and Zoning Commission (“Planning Commission”); The Planning and Zoning Commission shall have the following duties and powers: A. To prepare or cause to be prepared a general plan or element thereof to recommend and propose planning and zoning ordinances to the Town Board; 1. To prepare or cause to be prepared amendments to the General Plan or elements thereof and to recommend the amendments to the Town Board; 2. To review and make recommendations to the Town Board in regard to amendments to the Zone District Map; 3. To initiate, hear, review, and make recommendations to the Town Board on applications for amendments to this Title; 4. To initiate a subpoena to compel documents and testimony required in the normal processing and review of matters pertaining to the Planning Commission; 5. To hear, review, and recommend approval or disapproval of all applications that pertain to land use and zoning, in accordance with the rules and regulations established by the Town Board and as stated in this Title; 6. To adopt bylaws, policies, procedures and regulations for the conduct of its meetings, the consideration of applications for development approval, and for any other purposes deemed necessary for the functioning of the Planning Commission; provided however, that the bylaws, policies, procedures and regulations shall be consistent with this Title and shall be approved by the Town Board before taking effect. B. Qualification for Membership: Members of the Planning Commission shall be residents of the town of Randolph for one year prior to appointment, and shall remain a resident of the town throughout their term. C. Membership; Appointment, Terms, Removal, and Vacancies: 1. The Planning Commission shall compose of five (5) members to be appointed by the Mayor. In making appointment to the Planning Commission, the Mayor shall assure diversity in the membership of the commission to the extent reasonably attainable by considering factors such as geographic diversity, occupational diversity, socioeconomic diversity, cultural influences, and other similar criteria. 2. All members of the Planning Commission shall serve at the pleasure of the Mayor and may be removed by the Mayor. 3. All members shall serve as long as they choose to do so, but can be removed by the mayor if needed. 4. An annual organizational meeting shall be held at the commencement of each calendar year. At this meeting, the members of the Planning Commission shall elect one of its members as Chair and one of its members as Vice Chair. In the absence of the Chair, the Vice Chair shall act as Chair, and have all powers of the Chair. 5. The Chair, or in the Chair’s absence the Vice Chair, shall administer oaths, be in charge of all proceedings before the Planning Commission, and shall take such action as shall be necessary to preserve order and integrity of all proceedings brought before the Planning Commission. D. Recording Secretary: The Mayor shall appoint a recording secretary to serve the commission. The secretary shall keep the minutes of all proceedings of the Planning Commission, which shall be a summary of all proceedings brought before the Planning Commission. These minutes shall be attested to by the majority of the members of the Planning Commission through a vote. In addition, the recording secretary shall maintain all records of the Planning Commission meetings, hearings and proceedings, the correspondence of the Commission, and a mailing list of persons registering to receive notices of meetings, agendas or minutes and who have paid annual fee set by the Town Board to solely cover the copying and mailing cost for receiving all notices and agendas. E. Quorum and Necessary Vote: No meeting of the Planning Commission may be called to order without a quorum consisting of at least three (3) members of the Commission being present. No business shall be transacted without a majority of all members being present. All actions shall require the concurring vote of the majority of the members present, unless stricter voting procedures are established by the Planning Commission. The Chair shall be numbered as a member of the quorum and shall act as a voting member. F. Meetings, Hearings and Procedures: 1. The Planning Commission shall establish a regular meeting schedule. Special meetings may be requested by the Town Board, the members of the Planning Commission or the Mayor. 2. If a matter is postponed due to lack of quorum, the matter shall be rescheduled to the next regular meeting. The Mayor, or appropriate official, shall notify all members and interested parties of the date of the rescheduled matter.